How to Create vCards in ExSign

ExSign Email Signatures for Microsoft Exchange Server
A vCard (Virtual Business Card) is a digital version of your contact information that can be easily shared through your email signature in ExSign. By adding a vCard with a QR code, your recipients can quickly access your details by scanning the code from your signature.

This guide explains step-by-step how to create and manage vCards in ExSign.

Steps to Create a vCard in ExSign
  1. Login to ExSign Portal
    • Open the ExSign portal and log in with your credentials.
  2. Navigate to vCard Section
    • From the dashboard, go to the vCard option.
  3. Create a vCard
    • Add your information and save it as a vCard.


  1. Choose a Template
    • After creating the vCard, select from available templates.
  2. Preview the vCard
    • Enter your email address to preview how the vCard will look to recipients.


  1. Embed the QR Code
    • Ensure a QR code is included in your email signature.
    • The recipient will be able to scan the QR code in the signature and view your vCard.


How Recipients See the vCard
  • When someone receives your email, they can scan the QR code in your signature.


  • Scanning will display the vCard details you created, including your name, designation, company, and contact information.



Important Notes About QR Codes in ExSign
  1. Types of QR Codes
    • Internal QR Code
      • Used for vCards.
      • Scanning redirects the recipient to the ExSign portal and shows the vCard designed by the admin.
    • External QR Code
      • Points to any external URL (e.g., wa.me/phone, websites, or services).
      • Already supported in ExSign.
  2. QR Code Limit
    • Only one QR code (internal or external) is allowed per email signature.
  3. vCard Behavior
    • If a vCard is switched from internal to external, it will no longer appear in the ExSign portal, but it will still be usable for recipients.
    • If a vCard is deleted, it will no longer display in previously sent emails when the QR code is scanned.



✅ By following the above steps, you can easily create, manage, and share your vCard through ExSign email signatures for a professional and seamless communication experience.



For any further query, feel free to send an email to support@hostingcontroller.com.
Article ID: 3484, , Modified: 9/9/2025 at 8:01 AM

Was this article helpful?

Share this article